Are you struggling to find a balance between work and your personal life? Have you felt you can give more but you are always dealing with urgent matters that leave the important stuff aside? Even worse, are you thinking about joining the quiet-quitting club? In this blog, you’ll find 5 simple, powerful and effective daily habits that you can build into your routine to become the public servant you’ve always wanted to be.
Be proactive
When I was a little, my dad told us the kids’ version of A Message to Garcia, a widely distributed essay by Elbert Hubbard. This story exemplifies for me an ideal civil servant, what we all should aspire to be.
The story is about President McKinley, who in the middle of the war between the US and Spain needed to communicate with the leader of the insurgents. Garcia was somewhere in Cuba. Someone told him about a soldier Rowan, who will find Garcia if anybody could. Rowan took the letter, asked no questions and delivered the message. Hubbard ends the story like this:
“My heart goes out to the man who does his work when his boss is away as well as when he is at home. The man when given a letter to Garcia, quietly takes the missive, without asking any idiotic questions and with no lurking intention of chucking it into the nearest suer or of doing odd else but deliver it. Civilization is just one long anxious search for such individuals. Anything such a man asks will be granted, his kind is so rare, that no employer can afford to let him go. He is wanted in every city, town and village. In every office, shop, store and factory. The world cries out for such. He is needed and needed badly, the man who can carry a message to Garcia.”
Elbert Hubbard
A message to Garcia is about being the kind of person that makes things happen. The one that that makes the right questions, to the right people and gets the job done.
In the public sector, it’s common to deal with many urgencies at the same time, and being able to take initiative might be harder than it sounds. One way to break this cycle is to anticipate needs and act on them. In other words, trying to stay ahead of the game. How to do it? Being up to date with the news will give you a sense of the political agenda. Notice the events, speeches, and interviews where the authorities of your organization intervene. It will give you a sense of their priorities. Identify repeated problems in your department, try to find the root cause of the problem, and work on possible solutions.
My dad used to tell us, my sisters and me, always find a solution for every problem, not a problem for every solution. It has been a mantra in my life, so I share his teachings in case it helps you too.
Set daily goals
This is a game changer! If you have an endless to-do list, it’s time to prioritize. Otherwise, you risk doing a lot, but not necessarily the things that are more strategic or important for you.
I like to set my three priorities for the week first. Then I break those into manageable daily tasks and prioritize three per day. I commit to finishing them before attempting to start something new. Those three tasks anchor my day. The rest of the activities or tasks when done are a plus, but I start with my priorities first.
What I’ve learned is that if I don’t do this, I’m very quickly answering everyone’s priorities but mine.
Put your health first
I know it sometimes feels like there is no time for personal care, but if you don’t prioritize your health no one else will!
You know your health priorities better than anyone. Try to put those clearly and then start with a few, simple actions, that you can easily incorporate into your routine. The trick here is to start simple. If you don’t, you might not start at all. For example, you end up doing no workout, because you’re waiting to have an hour to do it properly. And, well… between work, kids, the house, etc. that hour never came.
A few ideas of simple steps. Drink plenty of water, eat healthier, prioritize sleep -try going to bed 10 minutes earlier-, perhaps use the stairs instead of the elevator or take a 5-minute break to walk, enjoy looking at the trees, or just listening to your favorite song without doing anything else.
You need time to recharge yourself. Writer Anne Lamott said it best “Almost everything will work again if you unplug it for a few minutes, including you.”
“Almost everything will work again if you unplug it for a few minutes, including you.”
Anne Lamott
Talk with your colleagues
Being successful in the public sector requires collaboration. Within your department and with other areas. It’s impossible to move things forward in isolation. Make time to talk with your colleagues, it doesn’t have to be about work all the time. Build relationships, learn about what others are doing, and ask genuine questions. Not only that you’ll learn a lot, but you’ll also build relationships that will make you a better person and professional. It’s easier to work with someone you like and trust.
Fuel your brain in the right way
Devote time to read and learn about the areas you work on and are interested in. If you’re rolling your eyes because you don’t have time (I got that). Why not try making the time?
You can read a short blog, like this one, perhaps listen to a podcast during your commute, or read a good article. Starting small is sometimes the best way to start.
Something that has worked for me is to have a minimum progress rule. On those days that it seems you can hardly have time to breathe, I read at least one page (or its equivalent). It is not always the progress I would like to make, but even small progress is better than none.
A work in progress
Being a highly effective civil servant is always a work in progress. We fail, we try again. Every day is an opportunity to be the best versions of ourselves. Five ways to might help you in that journey are taking the initiative, being clear on your daily priorities, prioritizing your health, making time to talk with your colleagues, and fueling your brain in the right way.
